REFIT PREPARATION
Home — Refit Preparation
Expert-Led Refit Preparation
Trident Virtual provides a structured, expert-led refit preparation service that includes:
- Remote technical inspection via headset
- Engineering work list creation with priority ranking
- Tendering the specification to multiple qualified shipyards
- Negotiation of commercial terms, timelines, and technical scope
- Shipyard comparison report to assist final decision-making
- Captain's report summarizing all findings, proposals, and recommendations
Key Features
- Remote inspections by contractors and the shipyard — no travel and no visits on board required
- Remote engineers write the technical specification on behalf of the crew
- The whole preparation can be carried out during the season, while the yacht keeps operating
Key Benefits
- Inspections during the season: no on-board visits needed to start the process
- Contractors get more time to prepare an accurate quotation
- The yacht gets more time to negotiate commercial terms
- Starting earlier means being ready for the refit at the end of the season
- The crew stays focused on guest operations while we handle the specification
What We Offer
Virtual Inspection via Headset
- Your crew walks through systems using an aR headset
- Our Trident Engineer guides the process live
- Video, photos, and system data are logged
Work List & Scope Definition
- Based on the session, a full technical work list is compiled
- Tasks are categorized by urgency, compliance, condition, and owner preference
Technical Specification
- We draft a clear and complete scope of work for each task
- Drawings, photos, system history, and materials included as needed
Tender Management
- We issue the spec to multiple vetted shipyards
- Answer technical queries, standardize proposals, and ensure fair comparisons
Negotiation & Evaluation
- We negotiate pricing, timeline, and commercial terms
- Present a comparison matrix and recommendation summary to the Captain and/or Owner
Why Captains and Engineers Use This Service
- Time-Saving: No need to draft work specs, chase quotes, or decipher shipyard options
- Technical Expertise: Led by Class 1 engineers with real refit and project management experience
- Transparent & Documented: Everything is presented clearly for decision-making
- Remote Delivery: No travel needed, refit planning can happen while the yacht is cruising
- Continuity: Trident can also manage or support the refit execution if desired
When to Start
We recommend beginning refit planning 4 to 6 months before the refit window. This gives time for:
- Full assessment and scope review
- Shipyard lead time and slot reservation
- Part sourcing and pre-approval coordination
- Cost comparison and owner presentation
Pricing
This service is charged per hour or as a fixed monthly consulting fee, depending on project scope and involvement. Contact us for a fee consultation.
Basic Services
- Access to a Class 1 Virtual Engineer
- Remote technical support during office hours
- Use of aR headset glasses for remote guidance and live video
- Remote support software included
- Basic training for crew
- Assistance with spare parts and services
- Emergency 24/7 assistance at an additional fee
Refit Preparation Add-On Services
- Virtual engineering inspection via headset
- Creation of a full work list, prioritized by urgency, safety, and compliance
- Drafting of clear and complete technical specifications
- Tendering to multiple shipyards with scope and clarification handling
- Negotiation of commercial terms, timeline, and scope
- Delivery of a refit summary report and yard comparison matrix
Next Steps
Book a free consultation to review your refit goals and systems, set up your refit roadmap, and determine integration needs (PMS, AMS).
Scenarios
Pre-Yard Slot Procurement and Crew Time Savings
A 60 m yacht is still mid-season but must secure a winter refit slot in Northern Europe. Normally, the captain and engineer would spend countless hours drafting specifications, handling correspondence, and comparing shipyard quotes. Instead, they hand the task to Trident Virtual. Using aR-guided walkthroughs, our engineers capture the full scope, class surveys, paint work, stabilizer upgrades, and hotel services. We write the specifications, issue them to multiple yards, manage clarifications, and standardize proposals into a comparison matrix. The crew remains focused on charter operations while receiving a ready-to-present report for the owner. What would have consumed weeks of their time is delivered seamlessly in days, saving effort and ensuring a competitive tendering process.
Engine Room Overhaul Planning
A 55 m yacht schedules a major machinery refit, including generator replacement and pipework renewal. Normally, the captain and engineer would spend weeks documenting systems, measuring access routes, and preparing specifications. Instead, the crew connects with Trident Virtual via aR headset. Our engineers guide them through a structured walkthrough, capturing live video of confined spaces, lift points, and piping runs. Within days, a complete technical scope with access notes and staging requirements is distributed to shipyards. The yard arrives fully briefed, reducing the refit period by several weeks and ensuring no surprises during dismantling.
AV/IT and Connectivity Upgrade
Ahead of a winter yard period, the owner requests a full AV/IT upgrade, including Starlink integration and network backbone renewal. The crew, supported by Trident Virtual, conducts a guided survey of server racks, cable runs, and distribution panels. Each element is logged with annotated visuals and dimensions, then compiled into a clear specification. Contractors receive the exact layouts in advance, allowing them to order correct parts and plan installation sequences. This avoids late change orders and ensures the project runs smoothly once in the yard.
Interior Refurbishment with Compliance Checks
A 45 m charter yacht is planning an interior refresh to update guest areas. During the preliminary survey, Trident Virtual joins the crew via headset, documenting all joinery, insulation, and escape routes. Using the live feed, our engineers flag potential compliance issues such as low headroom and fire door clearances. Designers, owners, and shipyards receive annotated reports instantly, aligning aesthetic plans with regulatory requirements before materials are ordered. By catching issues early, costly rework and delays are eliminated once the refit begins.
Structural Extension Feasibility
An owner explores the idea of extending the swim platform on their 50 m yacht. The captain connects Trident Virtual with naval architects and the chosen yard for a guided live walkthrough. Using laser measurements and detailed hull video, the team overlays CAD drawings in real time to assess feasibility. Within hours, the owner receives a clear options report with visuals, costs, and timeline implications. This allows them to make an informed decision quickly, without flying in consultants or delaying the design process.
TRIDENT VIRTUAL YACHTS
Maritime Expertise, Delivered Virtually – Anytime. Anywhere.